Anyone who thought that traditional paper business mail was a thing of the past in this digital age is clearly mistaken. Many companies still send important documents by mail to customers, employees and other parties on a daily basis.
To make this business mail ready for dispatch every day, companies invested for years in an extensive in-house mailroom. After all, mail processing involves many tasks, such as printing, folding, inserting and franking all documents. Manually, this process would take hours, but with the help of some post processing machines, it goes a lot faster.
And yet an internal mailroom is not the most efficient way to process and send your company mail. It costs a lot of money, time and space, resources that can all be better used for the core tasks of your business. However, the solution is simple: external mail processing, this means outsourcing your mailroom to an external expert. In this blog we would like to inform you about the benefits of external mail processing for your company.
Simplification of your mail processing flow
By using external mail processing through an experienced mail partner, you can arrange your daily mail processing a lot easier. Did you choose mail collection through an outsourcing partner? Then you only need to collect your outgoing mail in the provided mail bags and prepare it at the agreed time for collection. Your external mail partner takes care of the rest of the mail processing flow such as franking and delivery to the distributor.
However, some mail companies, such as EasyPost, also offer a more comprehensive mail processing service, which completely relieves you of your daily company mail. All you have to do is deliver your mail digitally to your external partner. The latter will then print, insert, frank and deliver the documents to bpost for distribution. Both services greatly simplify your current mailroom flow without losing sight of quality.
Better management of your business expenses
An internal mailroom equipped with the necessary mail processing machines may be a handy solution for many companies, it costs a lot of money. After all, you are not only responsible for the purchase and leasing of the various machines, but also for the maintenance and purchase of other materials such as ink, envelopes, paper, etc. In addition, you must always provide the appropriate personnel for operating the folder-inserter machine and franking machines. Add these expenses together and you have a serious investment budget.
When you opt for external mail processing, you no longer have to make such investments. On top of that, you only pay for the volume of mail you send and all business mail is franked at favorable rates, including volume discounts. So you can keep your budget for company processes that are more in line with your core business.
Increase productivity and efficiency
Because you completely outsource your mailroom with external mail processing, your employees have plenty of time to focus on the core tasks of your company. This not only increases the productivity of your staff, but also your long-term business results.
Expertise and innovation
Outsourcing your mail processing to an external mail partner has the great advantage that you can enjoy years of expertise. So do you, for example, have a varying volume of business mail or specific requests regarding your daily mail processing? Then your external mail partner will certainly find a suitable solution.
In addition, a professional mail processing company is always aware of the latest innovations in the mail business. This way your mail processing is always up to date and the most efficient.
Would you like to know more about external mail processing and how EasyPost can help you process your daily business mail? Then don’t hesitate to contact us! Our consultants will present the various options for optimal mail processing and will help you choose the right solution for your company.