Companies that still use traditional business mail for invoices, official documents, direct mailings and formal notices almost always have a fully equipped mailroom. After all, they need different kinds of machines to process their daily mail, including the folder inserter machine. This machine may be a good way to speed up the manual post-processing flow a little, they also have many disadvantages. In this blog we would like to give you an overview of the different downsides of a folder inserter and tell you how to avoid these pitfalls.
Risk of errors and defects
The folder inserter machine can be a useful tool for processing your business mail, but it also increases the risk of errors. The machine’s always operated by an employee who’s responsible for the correct settings and filling of the machine. Human error is easily made, but can have serious consequences for the entire operation of the machine.
In addition, there is always a risk of malfunction of the folder inserter, which can seriously disrupt or delay the flow of your daily mail processing. This has a direct impact on your mail delivery because letters cannot be sent on time.
Of course, there are also a lot of costs involved when using a folder inserter machine. After all, you are not only responsible for the purchase of the machine, but maintenance and the necessary repairs also increase the cost of your daily mail. In addition, not all inserters have the option to fold letters, so you will also need to purchase a folding machine or provide the necessary manpower to manually fold all outgoing business mail. Finally, you also need the necessary envelopes, which also means an extra cost. If you make a calculation of all these extra provisions, you will quickly come up with a massive budget for processing your daily mail.
We would also like to point out that after you’ve inserted all the letters, you must also frank them with your franking machine. This again means a hefty bite out of your mail budget.
Loss of valuable working hours
Unfortunately, folder inserters do not operate full automatically and must be managed by an employee. It’s a time-consuming job to prepare the machine with the right settings every time, keep an eye out for possible malfunctions and manage all company mail. The loss of valuable working time can have a negative impact on the efficiency and consequently the growth of your company.
The solution? Outsourcing your mailroom to an experienced mail partner. You not only avoid the disadvantages mentioned above, but pay a fixed monthly amount and enjoy various financial and organizational benefits. You no longer have to worry about your outgoing business mail and can focus on your core business
Curious about what outsourcing your business mail can mean for your company? Then quickly contact EasyPost! Together with you, we look at the various options for efficient and carefree processing of your daily business mail.