Contrary to what you might think, many digital companies are still dealing with traditional mail processing in this digital age. Not all forms of communication are equally suitable for sending through e-mail for example bills, letters of formal notice, official documents from an employer or direct mailings that should not be lost in an overflowing inbox.
Of course there’s a lot involved in processing all this outgoing business mail. Your employees must collect, sort, frank and send all this mail. A time consuming process that could be a lot more efficient. External mail processing offers the perfect solution for this. In this blog we would like to tell you what external mail processing for companies exactly includes and which benefits it can bring your business.
External mail processing for companies
External mail processing for companies is nothing more than outsourcing your outgoing business mail to an external partner. You can choose between different forms of outsourcing. For example, you can opt for a collection of your daily mail. All you need to do is gather your outgoing mail and put in special mail bags for the pick-up by your outsourcing partner. You no longer need to sort, insert, frank and send your mail as the professional mail company will take care of everything.
In addition, depending on the services of your mail partner, you can also opt for a complete unburdening of your mail processing. In many cases, this processing flow is digital, so you only need a minimum of time to manage your outgoing business mail. You send all outgoing mail through a secure digital platform to your external mail partner that will take care of printing, inserting and franking every letter. Finally, the outsourcing partner takes all processed business mail to the distributor for delivery.
What are the benefits of external mail processing for companies?
Now that you know what external mail processing for companies is, you’ll also want to know how it can benefit your company. We already mentioned the first advantage, saving precious time, but we would like to elaborate on this just a little more. We’ll briefly list the most interesting benefits:
• More efficient use of time and employees
External mail processing gives you the opportunity to plan your staff’s precious time more efficiently. They no longer have to deal with the different mail processing procedures, but can fully devote themselves to performing their own tasks. This certainly has an impact on the productivity of your company and can be seen as an indirect investment in the growth of your company.
• Saving on expenses
In addition to saving time, external mail processing for companies also has a significant impact on business expenditure. After all, performing mail processing in-house means a large cost. For example, you must purchase the necessary materials, including a franking machine, envelopes, and ink. You’re also responsible for the maintenance of all this machinery and the provision of the necessary franking credit. In addition, you will only be able to frank your outgoing business mail at standard rates since in-house mail processing does not take volume discounts into account.
If you use external mail processing, you will enjoy better rates and reduced expenditure, because your outsourcing partner will take responsability for it. You only pay the monthly invoice for the mail processing with favorable rates and processing costs.
• Professional support for your business mail
A final important advantage of external mail processing for companies is the possibility of professional support for handling your daily business mail. Do you have specific wishes regarding outgoing mail or are you looking for creative solutions for your mail processing? Then an external mail partner can be the perfect solution. After all, he has the necessary expertise and will always work with you to find the most efficient mail processing for your business.
Would you like to know more about the different possibilities of external mail processing for your company? Then don’t hesitate to contact us! Our consultants are happy to advise you on the most suitable solution for your outgoing daily mail.