Many companies still use traditional mail delivery to send important document information to employees, customers and other third parties. This daily mail processing is often done in-house with the help of an extensive mailroom. The employees responsible for handling this outgoing mail take care of sorting, inserting, franking and shipping.
However, mail processing is a time consuming process, especially when it is done manually. To help employees in the mailroom with this entire process, many companies invest in all kinds of professional equipment, for example the folder-inserter machine. You can imagine that providing the right resources will take a big bite out of your budget. We would therefore like to offer some alternatives for your folder-inserter machine.
Digitalisation of your mailroom
A possible alternative for such a big investment is to digitise your outgoing business mail. Digitalisation of the mailroom is a growing trend within the business world, as companies often want to cut down on paper and ink consumption from an ecological point of view.
That all sounds nice, but unfortunately a digital mailroom also has some serious disadvantages. After all, confidential or sensitive documents that you store electronically are a lot more vulnerable to external threats. There is always a chance that confidential data will end up in the wrong hands or that your digital systems will be hacked. A digital mailroom may be ecological, but it does not offer a risk-free method for your mail processing.
Outsourcing business mail to a professional external partner
A better alternative is to outsource your mailroom to an experienced partner. Not only will you save a lot of time and money, but you’ll also enjoy a complete unburdening of your daily business mail. After all, an expert in mail services will take care of every stap in the mail processing flow, from printing out your mail and folding, to inserting and franking.
Using a secure digital platform, you can select your documents, choose the correct layout for both the document and the envelope, and forward it to your outsourcing partner. This company will print your outgoing mail taking in account your preferences (considering paper, layout, letterhead and logo, envelopes, …) and insert, frank and deliver it to the post office for further distribution.
No more big investments in resources such as machines, personnel, printing materials, envelopes and maintenance. Your daily mail is taken care of digitally from A to Z by your outsourcing partner so that your employees can focus on the core tasks of your company.
If you opt for an outsourcing of your daily mail, you will receive a detailed monthly invoice of your daily outgoing mail. At EasyPost we go that extra mile and offer you the opportunity to split your overview per department. This can be a useful solution for your accounting.
So there are interesting alternatives to a folder inserter and to hand over your entire mailroom to a professional. Are you done with the high cost of your mailroom and want to send your mail in a cost-efficient way? Then a complete unburdening by an experienced mail services partner might be the perfect solution. You enjoy a lot of interesting benefits and you can focus on your core business without worrying about your daily business mail.
Would you like more information about outsourcing your business mail to EasyPost? Or are you curious about EasyPrint, our digital solution for your daily business mail? Then don’t hesitate to contact us! Our consultants are happy to provide you with the necessary information.