EFFICIENT MAIL TREATMENT: FRANKING MACHINE OR EXTERNAL PARTNER?
Many companies use a franking machine to process their daily business mail. Such a machine would enable employees to process the large volume of mail more quickly without using stamps. But is a franking machine really the most efficient way of processing mail? And how can external mail processing offer added value? We would like to explain it to you in this blog.
FRANKING MACHINE: FASTER OR TIME-CONSUMING?
Despite digitisation, many companies still use traditional mail, e.g. for sending invoices, direct mailings and reminder letters. To process this amount of mail, they use a franking machine. Such a machine can prepare mail for dispatch in a faster way than manual mail processing and automatically franks the mail according to volume and weight. But there are some disadvantages to this franking machine. For example, you still need employees to get the mail through the franking machine, a time-consuming task that keeps your employees from their core tasks. Not really the most efficient way of working, is it?
External mail processing can offer a solution for this. Your employees only need to prepare the daily mail after which the external mail company will pick it up at an agreed time. The postal company takes over the entire mail processing process from you and delivers the processed mail to Bpost for distribution. Your employees can concentrate on your company’s core business and your mail is processed and delivered in a professional manner. It couldn’t be more efficient.
SAVE MONEY IN THE RIGHT WAY
The franking machine can process and frank large volumes of mail, but of course there are costs involved. Such a machine is not a cheap expense because it involves a lot of work. For example, you have to provide a budget for leasing, maintenance and the necessary materials such as ink and envelopes. In addition, a franking machine always charges you standard postal rates and does not take volume discounts into account. If you add these up, you will soon arrive at a hefty expense.
External mail handling can reduce this major business expense so you can use your budget more efficiently. For example, we think of projects that are part of your company’s core business. An external mail partner can process and frank your business mail at an advantageous rate. This is because it collects mail from different companies and can therefore handle volume discounts. In addition, the postal company takes care of the maintenance costs. When you opt for external mail processing, you therefore save both time and money.
MAIL TREATMENT WITHOUT WORRIES
So it goes without saying that external mail handling will save you a lot of worries. Your business mail is professionally processed and endowed for a nice price. But some external mail companies, such as Easypost, even go a little further in relieving you of the burden of mail handling. For example, it is possible to deliver your mail digitally to your postal partner for printing and processing.
A franking machine is a handy tool to process your business mail, but it can be a lot more efficient and cheaper. External mail processing allows you to better align your efforts and expenses with your core business without sacrificing quality mail processing. What’s more, you can outsource your business mail with peace of mind and maintain focus where needed.
