How to make your mail processing more efficient in five steps
So many digital means of communication, yet a lot of businesses still use classic mail. But handling a pile of official documents, invoices and final demands costs a lot of time and money. Resources that can be better deployed for your core business. So can the processing of outgoing mail be more efficient? Certainly. By outsourcing your mail processing, in five steps.
1. Verify whether the address information is correct
Yes, that sounds obvious. But it is a crucial first step for efficient mail processing, even when you outsource the processing of your outgoing mail. For if envelopes and packages are incorrectly addressed, they end up at the wrong destination or they are returned to you. With all the unpleasant consequences that causes for your business and the recipient. So make sure that your customer database is up-to-date, to that every item reaches its correct destination.
2. Choose the correct documents and the proper lay-out
Then you have to select the correct documents that you wish to send. And ensure that those documents and their covers are laid out appropriately. Are you adjusting your house-style? Then absolutely nothing changes for the external mail processing. You only need to supply the end result to your mail partner, who will look after anything further. Simple, safe and economical.
3. Deliver your outgoing mail to your mail partner
Do you have the correct documents you want to send in the correct lay-out? Then all you need to do is to send them to your mail partner. You can either have your mail collected or you transmit the documents digitally, together with the correct address information.
Let’s suppose that you make use of EasyPost Connect, whereby you send your documents to us via our digital platform Then we receive your outgoing mail invariably in a secure environment, whereby the mail processing takes place entirely in-line.
Read: absolutely no employee of EasyPost has access to the content of your outgoing mail. Total confidentiality. The way it should be.4. Focus on your business, while we process your mail
4. Processing of outgoing mail by partner
Once we have received your outgoing mail, the mail processing begins. Suppose you forwarded your mail digitally. Then we print this carefully and in a single flow, after which it is automatically placed in a (personalised) cover and franked. We perform the entire process. In the meantime, you can concentrate on your core business.
5. Your mail is handed over for delivery
Finally, we hand over your corporate mail to bpost, who delivers it to the correct recipients. Simple, safe, fast andcheap. Certainly if you send your mail to us via EasyPost Connect. For then you save on man-hours, ink, envelopes and franking. Annually you can save up to 20% on your mail costs.
How do you make your mail processing more efficient?
Whereby you send your corporate mail to us digitally, via EasyPost Connect? Or in the classic manner, whereby we collect, process and send your mail with a smile? Ask our experts! They’d be pleased to discuss with you the various possibilities for making your mail processing as cost-effective and efficient as possible.
