Mail handling and mail management are not directly part of your company’s core activities, but they do play a major role in, for example, communicating with your customers and employees. Organising these tasks in-house is always possible, but working with a professional mail partner is a better solution for many companies. After all, you don’t have to use employees for manual mail processing and you can manage your budgets better because you don’t have to purchase and maintain the necessary mail processing equipment. Does outsourcing your mail management and mail processing seem the perfect solution for your company? Then of course you need to look for the right partner, but how do you start? We would like to give you a few points of attention you should take into account when choosing a professional mail processing partner.
SERVICES AND APPROACH
Does your company have a fluctuating amount of mail that depends on a certain period of time? Would you like to outsource your business mail entirely to an experienced postal partner or just a certain part of the mail handling process? Or maybe you have a lot of registered mail to send and are looking for a partner who can offer you this service? The range of services offered is obviously an important factor in choosing the right partner for your mail management.
In addition, the approach of the postal partner also plays an important role. A postal company that thinks along with you in function of your company and your specific needs is always the best choice and can help your company grow. The right approach also requires clear communication and a reliable way of working. This includes not only a pleasant customer service at all times, but also transparent communication about rates and the guarantee of safe mail handling. After all, your business mail must always be processed and managed in a confidential manner. If, for example, you choose the EasyPrint service from Easypost, your business mail will always be sent and processed in-line. So your privacy is always guaranteed.
EXPERIENCE AND REFERENCES IN MAIL PROCESSING AND MANAGEMENT
When looking for a suitable partner for your mail management, experience is a crucial decision factor. After all, you want your business mail to be in good hands at all times and the mail handling process to run optimally. A postal partner with a few years’ experience on the counter will be able to respond faster and more efficiently when your company needs new solutions to postal problems.
References from other customers or perhaps from your connections can also help you make the right choice. For example, Easypost communicates some cases and customer testimonials on the website. In this way you can read the results of the services offered and best estimate which solution is most suitable for your company.
FUTURE-PROOF AND INNOVATIVE
In the business world it’s important to keep an eye on the future and to keep up with new technologies. The same also applies to your choice of a suitable outsourcing partner for your mail management. An experienced mail partner who always tries to optimise mail processing will be able to assist you with any problem within your mail management. So it’s a good idea to opt for a partner who is involved in innovative solutions such as digital registered mail and the digital dispatch of your business mail for further processing.
COMPETITIVE RATES FOR MAIL MANAGEMENT
Finally, we must not forget that outsourcing also costs money. A good rate for outsourcing your mail management and mail processing is therefore a final decisive factor in choosing the right partner. When you receive information and offers from potential partners, be sure to check whether they offer special rates for mail collection or discounts depending on your annual volume. In addition, a postal partner with a well-filled customer portfolio can offer you extra discounts because it manages and processes large volumes of mail for multiple customers. These discounts allow you to better manage your budget and spend it where it is really needed.
Are you looking for an experienced partner for your mail management? Then it’s best to take some time to go through the above points for each candidate and compare them with each other. This way, you don’t make a hasty decision and you are most likely to choose the right partner.
Would you like more information on how Easypost can optimize your mail management and mail handling? Contact us now. Our consultants will be happy to advise you.