We live in an era where most communication is done digitally. Every day, companies send various e-mails to employees, partners and customers. Now, not all communications are equally suitable for sending digitally. Think for example of invoices, official documents, fines or reminder letters sent by financial institutions, collection companies or the police. These documents are therefore most often sent by traditional mail.
Unfortunately, this traditional and manual sending of such documents costs a lot of time and money. From printing to making the documents fully ready for dispatch. To help companies and agencies with this time-consuming task, we developed EasyPrint, an all-in-one solution for processing and sending invoices. In this blog we explain how you can use EasyPrint to print and send all your invoices in one go.
HOW DOES EASYPRINT WORKS?
Knowing that sending invoices and other official communications is a cumbersome process, we wanted to come up with a total solution for mail processing and dispatch. That’s why EasyPrint takes over the entire shipping process from you. All you have to do is deliver the documents you need to send digitally, Easypost does the rest. The mail processing process with EasyPrint is as follows:
- you select the documents you wish to send.
- you determine the layout of the documents and envelopes yourself. Does your company change house style over time? No problem, you make the necessary changes to your current layout and internal systems yourself. Then you send us the final result digitally for processing.
- Easypost receives these documents in a digital, secure environment.
- the documents are printed one by one, covered and stamped.
- Easypost delivers the processed mail to our provider, bpost.
- It will further distribute your mail via its network
- Your mail arrives at the correct destinationUw facturen en officiële communicatie wordt dus in één vlotte flow verwerkt en tot bij de ontvangen gebracht. U hoeft zich dus geen zorgen meer te maken om de postverwerking van uw facturatie, met EasyPrint nemen wij dit helemaal van u over.
THE BENEFITS OF EASYPRINT
EasyPrint also offers a lot of advantages to your company through an efficient and fast processing of your invoices:
BETTER USE OF TIME AND FOCUS
Because with EasyPrint we take care of the printing and processing of official documents and invoices, your company or office will save a lot of valuable time. Your employees can focus on important tasks that are part of your core business.
In addition, you save a lot of costs associated with the mail processing of your invoicing, such as printing costs, cover costs, mail processing machines and so on. What’s more, at Easypost we can charge you a more favourable printing and shipping rate because we process large volumes of mail for different customers on a daily basis.
Moreover, because we consider privacy of paramount importance, we would like to emphasize that we are fully compliant with the legislation on GDPR. No one therefore has access to the content of the invoices and documents to be sent.
Easypost gives your company the necessary support regarding your mail delivery, 7 days a week. You even have your own dedicated Easypost employee at your disposal. In addition, you can always consult our support page on the website for frequently asked questions.
Are you curious about what EasyPrint can do for your company? Then contact us now. Our consultants will be happy to give you the necessary advice to send your mail in a more efficient way.