Everything you should know about franking your letters

Correspondence in the form of letters and invoices is still very important for many businesses. Quite a few organisations still process their business correspondence by hand in a mail room, but this proves a daily challenge for their employees. Franking letters is actually a time-consuming job. That is why it is important to know how to frank your letters correctly, because if you don’t do it properly, you run the risk of your mail not being delivered to the proper address. And on top of this, it could cause additional costs.

How many stamps do you need for a domestic letter? How does the franking of a normalised letter work? And what about franking a non-normalised letter? How do you frank a letter for an address abroad? And what is priority and non-priority mail? You can read the answers to all these questions in this blog.

Bpost mailing prices 2024

Discover the detailed mailing prices for 2024 for individuals and businesses on:

Correctly franking letters in Belgium: how many postage stamps to stick on your letter?

Which stamps and how many you should stick on an envelope depends on the weight, the size, the desired delivery date and the destination of your mail. If you already know the weight and size of your mail, it is easy to calculate the costs.

The size can be normalised or non-normalised.

A normalised letter:

is always rectangular
is at least 140 x 90 mm and at most 235 x 125 mm
weighs at most 50 g and is no thicker than 5 mm.

Any letter that deviates from these dimensions is non-normalised and then you have to pay a higher price. Franking a large envelope will thus cost more than franking a small envelope.

The overview below shows how many postage stamps you need and what the price is per postage stamp to send your mail within Belgium. The cost of your letter thus depends on the speed of the required delivery: priority mail will be delivered within 1 working day after dispatch and non-priority mail within 3 working days.

Correctly franking letters for outside Belgium: how many postage stamps should you stick on?

Different prices apply to mail being sent abroad, in which case only priority mail is available. These prices are dependent on two geographic areas: Europe and the Rest of the World.

Leave franking your letters to an expert such as EasyPost

So franking mail is not such an easy job and involves quite a lot. Working with a franking machine can be a good alternative, but that always involves high costs. Just think of the purchase or leasing price, the maintenance costs and the standard mailing prices that are still high. An external mail partner such as EasyPost solves all your problems with company mail and communication. EasyPost takes your mail processing completely out of your hands so that your employees can focus on the core tasks of your business. Franking letters consequently becomes super ‘Easy’!

By outsourcing your mail to EasyPost, you also enjoy highly favourable franking charges. EasyPost actually applies prices that are lower than the standard prices of franking machines and postage stamps. Depending on the volume, you can save up to 20% on the mailing prices of your outgoing mail. Curious about how much you could save with EasyPost? Click on this link and make an easy and quick calculation of your savings!

Are you planning to digitise your outgoing mail? Here too EasyPost is the right address for you. In recent years, businesses have focused on digitising their corporate mail. For digitisation to be effective, however, it is important that various processes must be automated as much as possible. EasyPost Connect integrates your whole document flow in one user-friendly platform which means that your letters reach their destination not only quickly but also in complete security. In this way, EasyPost helps you save money and time. Would you like more information? Then contact us. EasyPost would be happy to figure out with you how we could optimise your outgoing mail.

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