Five crucial tips to optimise the processing of your business post!
Processing and sending mail: it’s an important, but labour-intensive business process. Your employees not only need to collect all the documents, but also prepare them correctly for sending and ensure that the business mail arrives at the right destinations on time. Especially when it comes to invoices. Because the faster they get to your customers, the faster you get paid, right? So how do you optimise your mail processing?
1. Personalise your documents
This first tip is not so much about the business process within your mail processing, but has everything to do with the way you send documents to your customers. If you personalise your shipments, with documents and envelopes in your house style, your customers will consider your business mail to be reliable and correct. Consequently, they are satisfied with the way you approach them, remain loyal customers and ... react faster, for example by paying your invoices correctly and on time (interesting!).
2. Guarantee your business mail
Official documents, invoices, payment reminders ... Contents may be sensitive. It’s best to have your business mail processed in a way that guarantees privacy. Such as via our digital platform, EasyPost Connect, through which you forward your mail to your postal partner in a few clicks. Simple, inexpensive and extremely secure: no employee has access to the contents of the documents to be sent.
Or you can email your documents securely to your recipient, via our solution for that. In addition, your attachment has a digital signature, so that the sender and receiver are 100% sure that the attachment was not manipulated.
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3. Choose a solution with tracking
Business mail can easily be lost, especially if you process it manually. For example, because the post was left lying somewhere or not stamped correctly. Fortunately, there are systems for mail processing whereby you can partially trace your business mail. Such as our solution for securely emailing documents, for example. The recipient must therefore explicitly accept or reject your email. This allows you to follow up perfectly.
4. Outsource tasks and save costs
Unless you are active in the postal sector, like Easypost, mail processing is not a priority within your company. Which is perfectly understandable. However, mail processing takes a lot of time and money. So it would be better hand it over to an experienced partner.
A postal partner not only saves you costs for materials, machinery and labour, but also brings a lot of financial benefits. That’s because a mail processing company works for different companies. For example, they can offer very favourable printing and franking rates.
In addition, your employees can fully concentrate on their core tasks, outside the mailroom!
5. Manage this business process with one click
Processing your business mail and preparing it for shipment is an important task, with chances of something going wrong. So your life becomes easier when you have this business process run in one smooth flow. Such as via EasyPost Connect, so that all you have to do is send your business mail to us. We take care of all the rest (printing, placing under cover, sorting, franking, etc.) in one action. It could hardly be more efficient.
Want to know more about our support?
Curious about how EasyPost can help optimise your postal management processes? Contact our consultants today. They will be happy to advise you on the various options. Such as EasyPost Connect, which saves you time and money from day one, by leaving the processing of your business post entirely to us.
