Contrary to what you might think in this digital age, many companies still send traditional mail every day. Collection agencies and law firms, for example, send invoices, letters of formal notice and official documents by mail on a daily basis. You can imagine that preparing this large amount of mail takes a lot of time and money.
Because companies increasingly focus on innovation and optimizing business processes, it is time to reorganize the boring mail processing within your company. Automating your mail processing is a perfect solution, but what exactly do we mean by this and how do you get started?
MACHINES TO PROCESS YOUR MAIL ARE HANDY BUT NOT THE BEST
Now, a lot has been done over the years in terms of mail handling and mail automation. Manual mail handling made room for operating all kinds of mail delivery machines. Think, for example, of sorting machines, cutting machines, envelope closers, cover filling machines and the well-known franking machine. These are all handy devices that automate part of the manual work, but unfortunately do not take care of the entire mail process. After all, you still need available personnel to operate the machines and guide the mail from one process to the next. This is at the expense of the time your employees can spend on other tasks.
What’s more, this partial automation of your mail sending costs quite a bit. After all, you yourself are responsible for the purchase and maintenance of all machines, the purchase of paper, envelopes and ink.
MAIL AUTOMATION BY AN EXPERIENCED PARTNER
In order to cope with these high costs and the loss of valuable time, you can always leave your mail delivery to an experienced postal partner. This is because they use innovative technologies for mail automation. At Easypost, for example, we have developed EasyPrint, a total solution for your mail delivery. All you have to do is deliver the documents you wish to send to us digitally together with the chosen layout for the document and cover. We receive everything in a secure, digital environment and take over the whole process from you. In order to guarantee privacy, we always use an in-line working method. No one has access to the content of your mail.
We print all documents, cover them and frank all mail. We then deliver all your mail to our provider, bpost, which takes care of the further distribution. In other words, your mail processing becomes a well-oiled machine.
You save a lot of time and money, no more printing and purchase costs. What’s more, thanks to the large quantities of mail to be processed, you can be charged a favourable print and postage rate. Your employees can also fully focus on their core tasks because your mail is sent in just a few mouse clicks. No more high costs, loss of time or risk of human error, but efficient automated mail dispatch.
If you would like more information on how EasyPrint, Easypost’s total solution, can automate your mail delivery, contact us! Our staff will be happy to provide you with the necessary information.