Despite the current digitalisation and shift to paperless offices, most companies still send a lot of classic mail. Just think of sending invoices, direct mailings, newsletters, official documents and reminder letters. In addition, more and more parcels are being sent. Processing all this outgoing and incoming mail requires a lot of time, money and manpower.

WHAT ARE THE ADVANTAGES OF OUTSOURCING YOUR MAIL DISTRIBUTION?

If your company has a huge mountain of mail to process every day, outsourcing your mail processing might be a good solution. An experienced mail handling company will take complete care of your business mail, from collection to delivery. So you can confidently focus on the core aspects of your business.

Of course, there are other reasons why it may be interesting to outsource your external mail handling to an external mail service. In this article we will explain some situations in which a complete unburdening of your mail handling can improve your business.

Anticipating fluctuations in the volume of mail
The amount of mail to be sent is not a constant for most companies. One moment you receive a huge amount of mail, the next moment there is almost nothing. These changes in the volume of mail often have to do with specific times during the week or with certain moments per month, for example when sending invoices and payslips at the end of the month. For direct mailings, leaflets and brochures, the fluctuations can be related to the seasons or cyclical trends of the market. Think for example of winter and summer collections or the beginning of the school year.

For many companies, dealing with these constant fluctuations in mail volumes is quite a challenge. After all, there must always be sufficient staff present and you must have the necessary equipment to process the mail on time. Outsourcing your mail processing can be a suitable solution for this. A professional mail processing company has the necessary resources to cope with the peaks in your mail processing, as your mail to be sent is included in the bigger picture.

Optimizing and tailoring mail handling to your needs
In many companies, the dispatch of invoices, leaflets, letters and parcels does not go very smoothly. The processing process, i.e. sorting, enveloping, franking and finally sending, often takes too long and the risk of errors is particularly high. In most cases, employees have other tasks in addition to being responsible for mail handling and have little motivation to optimise the mail handling process.

Relieving you of the burden of mail handling by an expert in the field guarantees you faster and more efficient mail handling. After all, such an external mail processing company not only has the necessary know-how and resources, but also takes a close look at your current mail processing to see where the bottlenecks are. After a thorough evaluation, the mail processing company will look for a solution that best suits the needs of your organisation.

With a view to the digital future, you can also count on the expertise of your external mail service. They are always up to date with the latest developments in the field of mail processing. Think, for example, of the advent of digital registered mail or systems that not only prepare the mail for dispatch, but also take care of the entire process from digital delivery to physical delivery to your customer or partner.

Manage expenditure more efficiently with a view to business growth
Cost savings without sacrificing efficiency and business growth. This is an issue that a lot of companies are overlooking these days. As a result, there is an ever-growing awareness that carrying out all tasks in-house is not the best way to work. It costs a lot of money that would be better invested elsewhere in the company. After all, you have to recruit and train the necessary personnel, as well as buy the right equipment and resources (franking machines, folding machines, envelopes, …).

Outsourcing your company’s support tasks, such as, for example, taking care of your mail handling operations. You don’t have to provide machines and equipment yourself and you can recruit people for tasks that directly relate to the essence of your organisation. An external mail handling company will be able to offer you more competitive rates for faster and more efficient mail handling, as your partner’s combined customers provide greater volume. This reduces the overall processing costs and the shipping costs of all the partner’s customers. So you not only save on resources, but also on your invoice.

Improve productivity
We mentioned it for a moment, companies are thinking more and more about their operations and the possibility of increasing productivity (and returns). Time is money, and that time should therefore be used as efficiently as possible. It is partly for this reason that outsourcing of supporting activities such as mail processing is gaining in popularity. Not only because of the positive cost as described above, but also in order to maintain a better focus on the core business. The fewer employees that have to deal with mail processing and mail distribution, the more attention can be paid to matters that directly contribute to business growth and higher returns. This while your business mail is professionally processed and dispatched.

Doing business is investing, but only by investing in the right way can your company grow into a true success story. Outsourcing your mail processing can be a first step in the right direction.

Curious about how EasyPost can help you optimize your mail processing? Contact us now!

Contrary to what we would expect from the current digitization, companies still send a lot of classic mail. For example, invoices, reminders, direct mail, registered mail and postal packages. Unfortunately, processing this mountain of mail is a time-consuming and costly task that often keeps your employees occupied with their core tasks. Outsourcing your business mail to an experienced partner can be a suitable solution for the following reasons!

COMPLETE CARE OF YOUR CORPORATE MAIL

If you choose an experienced postal partner, all you have to do is print out your corporate mail and make it ready for collection. Your partner takes care of the rest, from processing and franking to delivery to bpost for distribution. Some mail processors, including EasyPost, even go a step further and offer an extra service so that you no longer have to print your business mail yourself. In that case, you need to send your mail digitally, in bulk or per document, to your postal partner, who will then correctly print, process and deliver all the mail to Bpost. In this way you can enjoy complete peace of mind for your mail processing without compromising on quality and speed. Here you can find more information about EasyPrint, as we call it at EasyPost.

Do you like to keep an eye on things? No problem! You will always receive a detailed invoice. At EasyPost, we also give you access to a customer zone where you can follow your parcels at all times and view the delivery receipts for your registered mail.

CUSTOM MAIL PROCESSING

You can’t compare companies, not even in the field of mail processing. For example, some organisations have a volume of mail that fluctuates according to specific periods of the year or times of the day, while other companies mainly send invoices and letters of formal notice or parcels that have to be sent out on time. Law firms and debt collection companies, on the other hand, have a large number of registered mail items to send. A professional mail partner will work with you to find the most suitable solution for processing your corporate mail. In doing so, you can always count on the expertise and flexibility of your partner.

ECONOMICAL AND EFFICIENT

A third important reason to work with an experienced mail processor is the positive cost of efficient mail handling. After all, depending on the solution , your company is no longer responsible for the costs of mail handling equipment such as envelopes, folding machines, franking machines and so on. You also no longer have to provide personnel for the processing of corporate mail, allowing your employees to be used more efficiently.

An experienced partner not only processes your business mail, but does so for various companies and organisations. This has the great advantage of being able to frank at a lower stamp rate due to the large volume of processed mail. Moreover, some postal companies, such as EasyPost, choose not to charge processing costs. This allows you to fully enjoy professional, effective and inexpensive mail treatment.

Would you like to know more about how EasyPost can facilitate and optimise your mail handling? Take a look at our different solutions!

 

Does your company still process a lot of traditional mail every day and are you looking for a way to simplify your mail handling? That’s possible! By outsourcing your mail distribution to an experienced postal company such as EasyPost, you benefit from several advantages and your mail is processed as it should be. We would be happy to explain these various advantages and the added value of our services to you.

SIMPLIFYING YOUR OUTGOING MAIL

Many companies still have to deal with a large amount of traditional mail that has to be processed on a daily basis. For example, invoices, reminders, direct mailings, registered mail, postal parcels, and so on. Processing this mail with a franking machine takes a lot of time. In addition, the necessary personnel must be provided to process the mail using the franking machine. The time your employees spend processing the daily mail is valuable time that is not spent on your company’s core activities.

EasyPost can help you simplify that lengthy and often inefficient mail handling process. After all, when you use our mail handling service, you only need to prepare your outgoing business mail unstamped. EasyPost collects this mail daily at the agreed time for processing and delivery to Bpost at an advantageous rate. You can also opt for a complete relief of your mail distribution with EasyPrint. With this service you only need to send your documents digitally to EasyPost via a secure platform. We print these documents for you and process them further to deliver them to Bpost. So you no longer have to worry about your daily mail and your employees can take care of your core business

SAVE ON YOUR BUSINESS EXPENSES

Outsourcing your mail distribution to an experienced postal company also has some other important advantages such as saving on your business expenses. After all, in order to carry out your mail processing yourself, you need the necessary equipment and resources, such as a franking machine, envelopes, ink and the necessary personnel. A franking machine quickly costs a lot in terms of leasing and maintenance. In addition, such a machine franks your mail at standard postal rates because it does not take into account the volume of mail to be sent.

When you choose to outsource your mail distribution by EasyPost, you no longer have to bear these costs yourself. EasyPost picks up your unstamped mail and processes it without processing costs, which is the case with Bpost’s Collect & Stamp module, for example. In addition, we can frank your business mail at a cheaper rate because we collect and process a large volume of mail from various companies.

INNOVATIVE SOLUTIONS AND EXPERTISE

Another important reason to outsource the management of your mail distribution is the expertise and experience of your mail processor. Our EasyPost employees always think along with you in order to achieve the most efficient mail distribution. They are at your service 7/7 with the necessary expertise and customer-friendly advice.

EasyPost also actively participates in innovation and sustainability. After all, innovation means evolving and sustainability is an investment in the future. That is why our employees always keep their finger on the pulse and are up to date with the latest technological innovations in mail processing and mail distribution. So you can also come to us for digital registered mail. You send the shipment via the secure EasyPost online platform and are always informed about the status of the shipment.

KEEPING CONTROL AND OVERVIEW

Handing over the management of mail distribution may be somewhat sensitive for some companies. Maintaining control and overview remains important and we understand that all too well at EasyPost. That’s why we give you access to our digital customer portal where you can track your sent parcels and check the delivery of your registered mail. In addition, you will receive a monthly invoice with a detailed overview of your daily mail shipments. You also have the option of receiving a separate overview per department so that internal re-invoicing can run more efficiently. With EasyPost, you always remain in control of your mail distribution and the associated costs.

Are you interested in EasyPost taking the worry out of your mail processing? Then contact us here or send us an email to info@easypost.eu.
Our EasyPost staff will be happy to help you.

Does your company have a large amount of mail to send every day? Then you know all too well that sending this corporate mail involves a hefty amount of operating costs. For example, you must have a franking machine to frank your mail prior to dispatch. But what if you could send your business mail in a cheaper way without having to compromise on quality and speed? A myth? Nope! By outsourcing your mail delivery to a professional partner, you can save a lot of money , while your mail is processed and sent in an efficient and fast way.

NO PURCHASE OR MAINTENANCE COSTS OF A FRANKING MACHINE

One of the biggest costs in your mailroom is the purchase and maintenance of a franking machine. After all, you need this machine to frank your business mail correctly. Unfortunately, it is not only the purchase or rental of the franking machine that is expensive. Also the maintenance, the necessary materials such as ink and labels and your monthly postage credit significantly increase your business expenses.

In addition, the machine franks your business mail at standard rates without taking the large volume into account. It may be faster than manually sticking a stamp on the letters, but it is certainly not advantageous.

If you choose an experienced postal company to process and send your business mail, you no longer have to deal with these high costs. No more pre-financing and maintenance costs, your mail will be collected, stamped and delivered to bpost at an advantageous rate.

PERSONNEL CAN BE DEPLOYED FOR YOUR CORE BUSINESS

Of course, operating this franking machine and taking care of your mailroom is not done automatically. You need a few employees to collect the mail and pass it through the franking machine to make it ready for dispatch. By outsourcing your mail processing you only need to put the collected mail at an agreed space at the agreed time, your mail partner does the rest. You can therefore deploy your employees for tasks that are directly related to your core business. Plus, you can use the saved budget to carry out these core tasks. Outsourcing your mail delivery provides you with a more efficient and better use of resources.

BENEFIT FROM A SPECIAL STAMP RATE

We’ve already mentioned it, a franking machine will always frank your mail at a standard postal rate, whether you send 100 or 1000 letters. An experienced mailing partner such as Easypost, on the other hand, can frank your mail at a more favourable stamp rate. This is because a professional postal company collects and processes mail for different customers. A large volume of mail  can be guaranteed to bpost in exchange for a lower stamp rate.

In addition, some postal partners choose to grant an additional discount to their customers depending on their annual mail volume. Because loyal customers deserve it!

Would you like more information on how Easypost can simplify your mail handling at a lower rate without loss of quality? Contact us quickly and we will find the most suitable solution for your company.