Why is it best not to use an inserting machine?
Does your company still send its own outbound business post? And do you use an inserting or folding machine for that? That’s understandable - a folding machine speeds up manual mail processing to some extent... but it also has its drawbacks. What are they exactly? And above all: how do you avoid those drawbacks?
Increased risk of errors and defects
An inserting machine can be useful for processing your business mail, but it also puts you at a higher risk of errors. This is because your employee always has to set up and fill the folding machine correctly. A human error is easily made, but can have serious consequences for the operation of the machine.
And then there’s always the risk that your inserting machine will be disrupted or defective, which can seriously slow down the flow of your daily mail processing. As a result, letters are not sent on time and many other business processes are also delayed. Not ideal at all.
Increased costs
In addition, there are a lot of costs involved in using an inserting machine. Not only regarding the purchase of the machine, but also maintenance and the necessary repairs. That’s how the device increases the cost of your mail processing.
And not every inserting machine can fold letters, so you may also need to purchase a separate folding machine. Or deploy people to manually fold all the business post. Finally, you need the necessary envelopes, an additional cost. If you add up all these expenses, using an inserting machine can quickly cost a lot of money. The price tag of your machine keeps going up!
Not to mention... After processing all the letters with the inserting machine, you still have to stamp them with your franking machine. Which takes another big chunk out of your postal budget.
Loss of valuable working hours
Unfortunately, not every inserting machine works fully automatically and may therefore need to be operated by an employee. Setting up the machine correctly every time, checking for faults, inserting and removing all the business post... You lose valuable time, which can have a negative impact on the efficiency and thus the growth of your company.
The solution?
Outsource your mail processing to an experienced postal partner. That way, you not only avoid the above disadvantages of your inserting machine, but you also no longer have to worry about your mail processing. This is in the hands of an experienced partner. With many financial and organisational benefits, at a fixed monthly fee. Meanwhile, you and your employees can focus fully on your core business.
Curious about what outsourcing your mail processing can mean for your company? Then contact EasyPost without delay. Together, we'll look at the options for efficient, worry-free shipping of your daily business mail. And the inserting machine, filling machine, folding machine... can be turned off permanently.
